Review of Reclaim.ai
Reclaim.ai is an AI assistant for scheduling that continuously optimizes your calendar. Connected to Google Calendar or Outlook, it defends focus time, schedules tasks and habits, and places smart meetings based on rules (priority, windows, workload). It protects availability and automatically re-optimizes when conflicts or changes happen.
Reclaim.ai: Automatisez votre planning : focus time, tâches, habitudes et réunions sans effort.
Best for
- Managers and teams needing more focus time
- Freelancers balancing tasks and meetings efficiently
- SMBs aiming for durable organization
- Agencies with meeting-heavy, fast-changing calendars
Not ideal for
- People who reject any automation in scheduling
- Highly chaotic calendars without clear priorities
- Teams needing a full Gantt project suite
- Workflows that can’t use Google/Outlook calendars
Pros & cons
- ✅ Auto-defended focus time with rules and smart rescheduling
- ✅ Tasks and habits scheduled directly on your calendar
- ✅ Smart meetings that resolve conflicts and find best time slots
- ✅ Scheduling links for externals, reducing email back-and-forth
- ✅ Multi-calendar sync to defend true availability
- ⚠️ Needs initial setup (rules, priorities) to deliver best results
- ⚠️ Less useful without a disciplined, centralized calendar workflow
- ⚠️ Some advanced team features require paid plans
- ⚠️ Not ideal if you want fully manual control every day
Our verdict
Reclaim.ai is one of the strongest tools for taking back control of a packed calendar. The recipe is straightforward: define rules (priority, windows, workload) and let the AI assistant defend focus time, place tasks and habits, and optimize meetings as changes happen. For busy roles, the benefit is tangible—fewer micro-decisions, fewer conflicts, and a schedule that adapts automatically when meetings move. The main requirements are contextual: you need a “source of truth” calendar and you must be comfortable with automation. For teams, the value compounds with shared policies and healthier meeting patterns. If deep work protection and weekly productivity are your goals, Reclaim.ai is a top pick.
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FAQ
Does Reclaim.ai work with Google Calendar and Outlook?
Yes. It connects to Google Calendar and Outlook to schedule and protect your time.
What does Reclaim.ai schedule automatically?
Focus time, tasks, habits, breaks, and smart meetings based on your rules.
Will it reschedule when conflicts happen?
Yes. It continuously re-optimizes your calendar when events move or conflicts appear.
Is there a free plan?
Yes. A Lite free plan is available for individuals to get started.
Does it replace a task management tool?
It complements task tools well, but may not replace advanced project suites.